8 Key Tips to Design Effective SharePoint Team Site
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For example, we always test intranet site navigation and search with users because accurate search is one of the biggest concerns and complaints from employees. This simple exercise provides actionable information on how to improve search accuracy for a given customer by as much as 70%. It also saves a lot on rework and provides measurable improvement data to executives.
The site houses company news, calendar, code of practice, directory, links to important corporate resources, events and reminders, and more. The world-renowned provider of banking and financial services recently redesigned its intranet using SharePoint. It adopted a site architecture that focuses on a specific line of business or microservice. Each aspect of the business has a section dedicated to it, which you can easily click on to access relevant information relating to policies and procedures. The location and people tabs are there to provide specific information about VELUX’s employees and company branches. Accessibility is developing an equal experience for all users that enables individuals to adjust their user experience to meet their unique visual, hearing, dexterity, cognitive, and speech needs.
ways to approach Site Design in SharePoint
Based on our experience, here are 8 tips on how to design an effective SharePoint Team Site. It features several interesting customized functions like the world clock that lets users know what time it is in different locations. The intranet site has special tabs for HR, tools and resources, news, internal communities, training, travel, personal information, paycheck, and job opportunities. At the bottom of the page, users will find details like the weather report and the company’s stock market share price. This microservices approach is a great way to reduce load times for your site, increase accessibility, enable easier platform management, and build a convenient online workplace experience for your organization.
When you start drafting your SharePoint Team Site content, consider what the top-level subsites are and how you are going to structure the second and third-level sites. Your homepage should include navigation to all the main containers with a simple, clear hierarchy, so that you can find your information faster. Here’s another awe-inspiring newly redesigned, modern, engaging, and informative website based in Australia built using SharePoint 2013. It builds momentum around company impact and mission, including launch of the new product, employee stories, and the company in the news.
The Latest SharePoint Design Ideas
Mead Johnson Nutrition produces and distributes more than 70 products in over 50 different countries. Their products are trusted by over million of customers – parents and healthcare professional – who is concerned about the health and well-being of their people. Saint Thomas Health is one of the major faith-based health care systems in Tennessee, United States. It is also a part of Ascension Health, which is considered to be the largest non-profit health care organization in the US. You can create responsive, engaging, informative, and creative websites with SharePoint. Calendar is supported on the modern page as well but is called Events and has a nice looking interface.
You might not know what kind of features to include, what the layout should look like, or how many functionalities to cram into it. With the SharePoint Framework, you can use modern web technologies and tools in your preferred development environment to build web parts and apps that are responsive and mobile-ready from day one. The official front-end framework for building experiences that fit seamlessly into Office and Office 365. SharePoint experiences search for what's possible beyond todays way of getting things done. We care about the needs of people not only today, but tomorrow — what and how they'll create and how technology can make their content have impact. When you first design your SharePoint Team Site, have a pilot period where you can see how your end users are utilizing it.
Watch users interact with designs before building them
VELUX Group is a Danish manufacturing company that specializes in roof windows, modular skylights, and flat roof skylights. It also produces and sells a host of other accessories like roller shutters, blinds, and smart home systems. Although the interface of this SharePoint intranet example isn’t a knockout in the looks department, it still gets most things right. The SharePoint design toolkit provides everything you need to design your web parts.
Our team of experts can create a SharePoint site design that is equally attractive and effective. Employees can get easy access to various departments, view corporate policies, recruitment details, insurance plans and forms, payroll data, and employee handbook. This will all lead to increased time savings, reduced risk, improved collaboration/internal communications, and enhanced document management. Dashboards are showcasing each employee’s tasks and schedule, alongside project management areas to support their activities. This way, staff members can effectively manage their respective projects, tasks, and activities, and also collaborate better with their colleagues.
Let’s design your SharePoint team site together!
This intranet site tries to sidestep this potential issue by creating personalized home pages that give employees their own space while enabling them to engage with the rest of the organization. With the edit button, you can share new content about HR policy changes or general company news. Employees can also apply for paid time off, locate HR documents, discover career development opportunities, raise HR requests, and more right on the site. Your company’s intranet can help spark employee engagement, multi-level collaborations and community, and boost productivity and belief in the organization’s culture and policies. To get started, click one of the “EDIT LINKS” options on the team site’s homepage.
These were the top 15 SharePoint website designs that were hand-picked by our staffs based on their design, creativity, usability, custom functionality, and improved user experience. During our design workshops, users tell us that news need to be balanced with easy access to work resources and other features. These SharePoint intranet examples show there’s a lot that you can do with your corporate workplace platform. In addition, the intranet is integrated with social media, specifically Instagram, Facebook, and LinkedIn. This way employees can share ideas or updates directly to their company socials from within the intranet.
Users can also find department or location-specific information by clicking on the respective tabs. Other functionalities built into the intranet site include news and events, policies and procedures, learning and teaching, and employee center tabs, as well as a services and support page. It has to make communication more effective, improve processes, organize assets, and support your employees’ work. While this is a great feature to utilize, sometimes your end users may not know which keywords to use to find the documents they are looking for. However, they may have a general idea as to which libraries they would need to navigate through to find the documents. Therefore, an organized structure can be very helpful and important in increasing your team’s productivity.
The intranet serves as their personalized gateway to essential operational content, apps, systems, and communications. The intranet features a personalized intranet network with an onboarding portal, search function, project portal, sales funnel, task-based navigation style, and more. The news and press section keeps employees up-to-date on all important Wells Fargo news and press mentions. Another interesting feature is the widget that displays time-relevant events, tasks, and communications that an employee needs to attend to. It’s easy for people to start feeling like cogs in the wheel and losing a sense of how their contributions matter in the overall scheme of the company.
These principles help the design stay true to our product goals and user needs. PROTO, also a division of Stanley Black & Decker, is an industrial hand tool company based in America. Joe Martinson offers fresh, roasted, and blended coffee to their customers, like no other. Australian immigration is a government department of border protection and immigration in Australia. Recently, they used SharePoint 2010 to build a powerful, modern, and engaging website.
Gathering this real-world feedback early on can save development and project management costs and reduce technical issues. User feedback can also help you reduce the need for complex intranet integrations that lack value. By watching users interact with a design prototype or a mockup, you might realize that they are indifferent to complex widgets you thought would be valuable. Employees enjoy easy access to applications and bookmarks as well as employee resources . The most important thing is to keep your business needs and employee preferences or work habits in mind as you construct your own intranet solution.
Shape Your Perfect Intranet
This can serve as self-training material when your team site is launched and when new hires join your team. Employee engagement tools help foster engagement and collaboration, including shout-outs for internal engagement and a social feed to update employees on the latest industry news. Users can search for employees by position, name, availability, and hire date using the staff directory.
Most of them are built using SharePoint 2013, while few of them use slightly older, SharePoint 2010 version. Announcements web part is not supported on the Modern Page, but a great replacement would be to use a News Web Part, that is available with the Modern experience. Before we proceed, I suggest that you check out this post that talks about best practices for SharePoint Page Design.
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